General information

30% position. Remote work is not permitted. Employees are required to be in the office three half-days a week, preferably in the morning.

We are recruiting an Administrative Assistant for one of our major clients based in Chiasso in the service sector

Employment percentage: 30%
Work location: Chiasso
Remote work: Not available for this position

DUTIES AND RESPONSIBILITIES
• Managing the switchboard, intercom, and incoming communications
• Greeting guests, clients, and other visitors at the office
• Receiving, organizing, and sorting mail and correspondence
• Managing office supplies and monitoring related needs
• Digitizing and organizing invoices to be forwarded to accounting
• Preparing and organizing administrative materials
• Back-office tasks and providing brief telephone consultations
• Updating and maintaining standard email templates in the CRM
• Supporting the management of the company’s social media channels
• Archiving and digitizing administrative documentation
• Providing general support for the office’s organizational and administrative activities

REQUIREMENTS
• Excellent knowledge of Italian and English, both spoken and written
• Knowledge of German is a plus
• Good organizational skills and the ability to manage multiple tasks simultaneously
• Precision and attention to detail in managing documents, data, and related deadlines
• Proficiency in using major IT tools and office applications
• Ability to quickly learn and use CRM and other digital tools
• Strong communication and interpersonal skills, both over the phone and in person
• Comfortable interacting with external contacts
• Familiarity with major social media platforms and an interest in publishing and managing online content
• Ability to work independently, effectively organizing priorities and tasks
• Reliability, discretion, and a keen awareness when handling confidential information and data
• A collaborative, flexible approach focused on supporting the team

Your application will be treated with the utmost confidentiality and will initially be used only for internal review. Your information will be shared with our client company only after you have been personally contacted by one of our recruiters.

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